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3rd Gear: Advanced Features: We've made our first simple form, and looked at how the form and spreadsheet work together. Now it's time to open things up a bit and see what we can do. (Or return to 2nd Gear)

Now that we’ve got that out of the way, let’s return to the Forms side of things and look at a few different areas of more advanced features.

1) Data Validation

Choose the Data Validation option on any of the following types of fields to control the types of responses your users can submit. 

 Text ValidationAvailable on Text fields
You can choose different types of restrictions on the kind of responses users may enter. 
 Text validation screen
 Number ValidationAvailable on Text fields
Many restrictions on the numeric values the can be included in responses
 Number validation screen
 Paragraph ValidationAvailable on Paragraph fields 
Set a base or upper limit for the number of characters included in a response
 Text validation
 Checkbox Validation Available on Checkbox fields
Limit the number of choices that a response can contain; Useful for "Select your top 3 choices of..." or Choose up to 3..." kinds of questions. 
 
Checkbox Validation


2) Inserting  Image and Video options

Let’s say I wanted to have visitors to my form look at an image, graphic or chart, or watch a short video then answer a couple of questions about it or provide some feedback on it. To do so, I’d go back to my form and use the Image or Video feature to create a new item, or series of items.

 Advanced Field OptionsWhen you add an item using the arrow (not the words "Add Item"), you'll see an expanded menu of options, including "Layout" options of:
  • Section Break
  • Page Break
  • Image
  • Video
 
advanced fields
 VideoWhen you choose the video option, you’ll get a pop-up screen that allows you to select videos from Youtube. If you already have the Youtube URL, you can choose that option, or you can search for videos right from this screen using the  a search bar. 
Video insert screen
 ImagesFor images, you have a few more options for the source of your image (at right). 
Image Insert screen

In both cases, the Image or Video you choose will not be part of an item in your form. It will be an item itself, so you can click and drag it to various positions within your form, independent from any other items. So if you want to use the image or video as a content source for questions that follow, keep in mind that you need to carefully keep them together if you move one of them. 

For my example, I wanted a video about how to scoop ice cream, so I typed that in the search window and found a few possibilities that would word, made my choice, and hit Done


3) Creating Sections and Pages

The other two options on the Layout menu are used to control the layout and format of your form. 

Section Headers are used to provide a visual break within your form. They're also useful if you need to provide any extended text information for the items that follow. In the same way you could provide a graphic or a video to provide content for the questions that follow, you could use a section item to provide extended textual content (paragraph, poem, etc.) that students might need to read before continuing on to the later questions. 

More simply, sections are a way to segment your form into conceptual chunks that can help users follow your questions as they move forward. 

Another way to "chunk" your form is to use a Page Break. When you add a Page Break, you'll create a visual break in your form that will actually become a separate page for your respondents. Title your pages as you create them, especially if you are making multiple pages in a single form, such as when creating a branching form


Now it's time to press on, shift into 4th Gear, and talk a bit about Scripts.

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