GoogleForms

Session objectives
Participants will understand the basics of Google Form creation, sharing, and data manipulation by using examples, then creating a form of their own to share with others. 

How does a Google Form work?
Google forms collect information using a web interface, and place the information users enter there into a Google Spreadsheet. 
The form creator can see the raw data and manipulate it using Google Spreadsheet tools and/or share it with others to show the results. 

Let's try one out to see what one is, then we'll see how it works:

Follow this link to our Ice Cream Survey. (Go ahead and click the link, then answer the questions there).

How do you make one?
So that's a simple survey, and you've now experienced it from the user's point of view. 

But how do you actually MAKE one?
  1. Go to your Google Drive
  2. Choose Create > Form
  3. Make some choices:
    1. Form settings let you restrict who can access your form, and whether or not you'll automatically collect information about them.
    2. "Untitled Form" should be changed to an appropriate title for the form
    3. A form begins with a single question automatically. You decide:
      1. The name of the question (Hint: Keep the question title short because it will be the column heading on your spreadsheet)
      2. A description for the question to help users understand it in a box called "Help Text"
      3. The type of question you want (We'll explore these in a bit; for now, notice your options in the drop-down menu under the word "Multiple Choice")
      4. Whether or not you want to require the user to submit an answer for the particular question. 
  4. That's all you need for a single question; you can repeat Step 3 for as many questions as you like to create a multi-question form.
  5. Finally, make some decisions about what the message to the user will be when they submit a response. 
    1. You can customize the basic "Your response has been recorded" message to say something else. 
    2. You can include a link and an invitation for them to submit another form
    3. You can show a link to all respondents to show the results of the form (good for surveys if you want to prompt discussion)
    4. You can allow respondents to change their answers later by following a link. 
And that's it: Your form is done. 
(It will look pretty boring unless you change the theme. You may have a message box pop up inviting you to do so, or you can click the tab near the top of the screen called "Theme..." to change the look of your form). 

Now let's look at some different types of forms you might want to make. Each item on the list below links to a particular type of form; you're welcome to try them out, or just look at them for ideas. 
Forms for classroom use:
  • Surveys -- This one might look familiar to you.
  • Quizzes -- (You can visit flubaroo.com to find instructions to create a full-fledged, self-grading quiz!)
  • Scavenger Hunts -- This one only works if they read the directions carefully.
  • Exit Slips -- It's a little long, but a one item survey would work, too. And you could use it over, and over, and over, and over..
Forms for classroom management
  • Dropbox / Submissions -- If students submit assignments electronically, this is a great way to keep them organized and in one place. 
  • Suggestion box -- Let students make suggestions for a better class experience anytime, anywhere. 
  • First day info -- No more typing in parent names, phone numbers, details, etc. Let the students do it for you. 
  • Parent Contact - I use this to track contact with my students' parents throughout the year, and it's available from any computer
Take a moment to think about how these or other ideas might work for you.  Discuss with a partner what ideas you have for using forms in your class. 



Work Time:
Create a form that you might use in your classroom or work environment. 

Suggestion:
If your form will be used over a period of time and you won't frequently check to see if new items have been added, you may want to set up a notification rule in your spreadsheet. Go to the spreadsheet version in your Google Drive, (Titled with the word (Responses) at the end), and use the Tools > Notification Rules option to set up emails whenever someone fills out a form. That way, you'll know when there's new data added.